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Salary & Work Calculators

Prorated Annual Leave Calculator

Find your annual leave when you join or leave mid-year. Count by days or months in any leave year, with rounding and the rupee value of your leave balance.

Your leave
days

From your offer letter or leave policy, for example 12, 18, 21 or 30.

days

Leave empty if you joined before this leave year.

Leave empty if you are not leaving this year.

Leave year
Quick set:
How your company counts

Most companies use months. Some use exact days.

Value of leave (optional)
₹

Basic or gross, as your leave encashment rule says.

Leave rules are set by each company or state. Use the method from your appointment letter or leave policy. This tool is only a helper for your planning.

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What is the Prorated Annual Leave Calculator?

If you join a company in July, you do not get the full year of leave. Your leave is prorated, which means it is cut down to the part of the year you work. The same happens in your last year, when you resign.

Enter the leave you get in a full year, your joining date and last working day. Choose how your company counts: by days or by months, and what it does with a part month. You get the leave you have earned, the balance after the leave you took, a month by month table and the value of the balance in rupees.

How to use it

  1. Enter your annual leave and the leave you already took.
  2. Add your joining date or last working day.
  3. Set the leave year (calendar or financial) and how your company counts.
  4. Read the earned leave, balance and the month by month table.

Why people like this tool

Days or months

Both common ways of counting, with 4 part-month rules.

Any leave year

Jan-Dec, April-March or your own start date.

Rounding choices

Nearest half day, whole day, up or down.

Value in rupees

See what your balance is worth, or the cut for extra leave.

How it works, in one picture

Infographic: how to use the Prorated Annual Leave Calculator in 4 easy steps: Enter your details, Add more details, Choose your options and See your result. You get: Days or months, Any leave year, Rounding choices and Value in rupees.

Frequently asked questions

How is prorated annual leave calculated?
Annual leave × days (or months) you work in the leave year ÷ days (or 12 months) in the year. For example, 18 days of leave and 6 months of service gives 9 days.
What is the difference between the days method and the months method?
The days method gives a little leave for every day of service. The months method gives leave for each full month, and your company decides what to do with a part month.
Does a part month count?
It depends on your company. Many count a month as full if you work 15 days or more. Choose the rule your policy uses.
Can I use it when I resign?
Yes. Put your last working day in the box. The leave is counted only until that date.
How is leave encashment value found?
Balance days × pay for one day. Many companies divide monthly basic by 30 or 26. Choose the one your HR uses.

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